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Standard function |
Description |
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MyMail personalized email |
The users who login to the personal management interface can use the functions, such as personal mailbox, categorized mailbox, personal statistics, and so on, that comply with the personal intuitions. The queried email can be directly attached with texts to reply or forward to other receivers. |
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Email search |
Record all emails sent and received at company. The functions, such as conditional queries, categorized queries, and full-text search, are provided to facilitate further understandings in the flow rates and usage situations of emails in the company. The results of queries will be provided with detailed email record lists, statistical mode reports, and statistical charts. |
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Policy management |
Keywords can be used to block black mails, or a white list can be prioritized for delivery. A summary list for the filtering settings in each group in the whole company can be provided. The conditions and priorities can be adjusted to facilitate the implementations of business administrative policies and the adjustments of efficiency. The policies can be exported and imported to assist enterprises to rapidly replicate to other business points. This also unifies the policies delivered to the designated department that is governed by the authorized accounts. |
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Email review |
According to the management policies, review the emails (such as sending, returning, and deleting) to reinforce the internal control of emails. The group authorization review managements are provided to fulfill the requirements of differential managements among departments. When the emails are returned after review, the reasons of return can be noted in the return notices. |
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Email review agent |
Provide settings for review agent authorized in group that can facilitate the review processes successfully conducted when the main reviewers are off. |
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Delay sending |
The emails that the files are large, or the receivers are many (not urgent or not important emails) can be arranged to be transmitted in the off-peak hours that have abundant bandwidths. With this function, the bandwidth resources can be utilized efficiently. |
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Prevent sending |
Provide the protection when the users should attach files but miss them. A confirm letter can be sent, or the emails can be delayed for several minutes before sent. |
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Transfer host |
The emails sent by users in a significant amount to free mailboxes will be transferred to the sending platforms exclusive for the company or other external routes. |
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Transfer hyperlink with encryption |
When the email matches the condition to be encrypted, a password notice will be sent to the sender, and a notice in hyperlink to receive the email will be sent to the receiver. |
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Email backup |
Provide backup files for email records, email contents (including attachments), and system setting files. The emails every day will be backup in a folder. The email backup for a specific date can be searched month by month. |
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Email recovery |
If the emails are damaged, the email records and contents can be restored and sent through categorized queries or MyMail Personalized Security Email Service. |
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Account management |
The accounts of supervisors can be provided with partial authorizations in accordance with the management policies to manage the emails in the governed group. The accounts can be flexibly provided cross-departments in accordance with the business organizations, or the system default highest account can be sealed by creating a highest administrator. The authorizations of personalization functions can be set in accordance with the management requirements for members in group. |
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Group rule |
The virtual management group can be created to the receivers and senders who have the same conditions. The group can be assigned by LDAP simultaneous group settings or member settings or manually input. |
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Statistical reports |
Various graphic statistical reports can be provided, including email usage ranking statistics (according to overall, groups, individuals), flow rate analysis, internal emails sent and received in the same domain. |
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System settings |
Provide system records, usage records, and so on to examine the system statuses. The relevant settings can be conducted, such as email replication, database maintenance, system settings, environment settings, and so on. |
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Standard LDAP account integration |
It can integrate the standard LDAP server to automatically synchronize the email group account data and the authorizations to manage accounts. It also supports AD hierarchical group structure conducting the benefits of group managements. |
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SMTP authentication |
The mail server may not be directly exposed to external, so that it can prevent the indirect email attacks and bombardments of garbage mails, and the emails sent by internal personnel from external will not be affected. |
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Personal information detections |
Provide 8 types of detections for personal information. Conditional queries and categorized queries are provided to facilitate the communication situations inspected by administrators about personal information forms in emails. |